Presenter's Rules and Regulations

The following are the contract terms of the agreement to present at EcoFair360. As a Presenter, your acceptance of these terms shall constitute a binding agreement. It is agreed that each Presenter will abide by and be responsible for all of the rules and regulations of this agreement.

1. ELIGIBILITY. ELIGIBILITY. EcoFair360 reserves the right to determine whether any presentation is eligible under the Standards for inclusion in the Fair. This determination may be made at any time before or after the start of the Fair.

2. ELIGIBLE PRODUCTS. It is the responsibility of Presenter to inform EcoFair360 of any product, service or claim that does not comply with the regulations of the FDA or any other State or Federal regulatory agency and/or is considered experimental. Presenter is strictly prohibited from having or selling on-site any substance or product considered illegal. All products and services to be sold, offered or referred to during EcoFair360 must be specified in writing in the Workshop/Presentation Proposal Form. You may download a PDF version of the form by clicking this link, or use the online version which you can reach by clicking this link. No noisemakers or anything not in keeping with the character and high standards of the Fair may be distributed or utilized within the Fair grounds.

PRESENTERS

3. ADMISSION AND PARKING.Each Presenter will receive one free one-day Fair admission and one free parking pass for each day they will present. Additional passes may be purchased at the standard price of $5.00. All vehicles must be parked in the designated EcoFair360 parking areas during all hours the Fair is open to the public. Unauthorized or unattended vehicles will be removed at owner’s expense.

4. Sound devices are subject to approval by EcoFair360 and must be kept at a volume that does not to interfere with other Presenters or Presenters. EcoFair360 reserves the right to require Presenters to turn off devices at any time and for any reason. We do not allow Presenters to run engines or make noise that will interfere with others.

5. Halogen lighting is not permitted.

6. Plastic bags may NOT be given out as promotional items.

7. LEAVE NO TRACE POLICY. Presenter is responsible for leaving tent clean and free of trash or other materials. Tent will be inspected after presentation is complete. If tent is not clean and free of materials, with the exception of freight packaged and labeled for shipment, the Presenter will be charged $100 to cover the cost of resource recovery. The fine will double each time the policy is violated by the Presenter, and they will be subject to a one-year probation from exhibiting at EcoFair360.

8. EcoVision360 retains the right to remove any Presenter and their presentation from the event if the Presenter does not comply with any written rules and regulations as stated above.

9. Notwithstanding all compliance, EcoFair360 reserves the right to reject or remove any Presenter, in whole or in part, from the Fair grounds for any reason whatsoever.

CODE OF CONDUCT

10. Presentations are not “sales pitches” for a particular product or business. The purpose is to inform, not promote.

11. STATE & LOCAL LAWS Presenter shall comply with those laws, rules and regulations and codes of the state of Wisconsin, Walworth County, City of Elkhorn, Walworth County Agricultural Society and of EcoFair360.

12. FIRE & SAFETY LAWS. All federal, state, and city regulations pertaining to fire and safety must be adhered to (i.e., all fabrics used in booth construction/decoration must be flame retardant). The following types of materials are considered acceptable for booth construction and decoration: wood, noncombustible materials as defined by Building Codes, and flame retardant treated materials and decorations. Any exhibit employing flammable liquid, compressed combustible gas or highly combustible or explosive material is prohibited. Any electrical wiring which might come into contact with the partitions must be inspected and have adequate insulation to prevent electrical shock. Additionally, all cords must be grounded and be UL approved.

13. PERSONAL CONDUCT.Presenter is expected to conduct themselves in a professional manner and according to the rules of this agreement. Any unruly conduct, refusal to follow rules, or use of foul language to EcoFair360 Exhibitors or personnel will be considered grounds for expulsion from the event, and will severely jeopardize invitations to future events.

14. EcoFair360 was created with a mission to promote respect for the environment and a spirit of community among all who attend. We expect that Presenters will promote the mission of the Fair at all times.

15. No pets are allowed anywhere on the Fairgrounds or campgrounds.

16. Smoking is prohibited on the grounds of EcoFair360.

17. EcoFair360 reserves the right to refuse, stop, relocate, or remove from the Fairgrounds any Presenter or their representative and/or exhibit or presentation, performing any act or practice which, in the opinion of EcoFair360, is illegal, objectionable, interferes with the performance of other Exhibitors, creates a health, safety, or fire hazard, or violates any rules stated herein.

LIABILITY

18. LIMITATION OF LIABILITY.
(a) Presenter shall indemnify, defend and hold harmless EcoFair360, The Eco-Vision Sustainable Learning Center Inc., Walworth County Agricultural Society Inc., Event sponsors and the employees, representatives and agents of each from claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Presenter’s activities in connection with the EcoFair360, or any breach of representation, warranty or covenant in this contract.

(b) EcoFair360, Event sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) arising out of any injury, loss or damage to the person or property of Presenter, its employees, representatives or agents, except to the extent arising out of the sole negligence of EcoFair360 or Event sponsors.

(c) Presenter shall provide and maintain in effect workers’ compensation and employee liability (if applicable) and comprehensive general liability insurance containing a waiver of subrogation in favor of EcoFair360 in such amounts acceptable to EcoFair360 and evidence of such insurance shall be provided to EcoFair360 promptly upon its request.

RESOLUTION OF ISSUES

19. It is mutually understood and agreed that any changes to the terms of this contract are not valid unless they are made in writing and signed by both parties.

20. The decision of the representatives of EcoFair360, in their official capacities, must be accepted as final in any disagreement.